Western Care Association Code of Conduct for Board Members
This is Western Care Association’s current Code of Conduct for Board Members. The Code of Conduct details what each individual must commit to in their role as Board member - and in all areas relating to their interaction with, and on behalf of, the organisation. Western Care Association asks all its Board members to sign and return this document, and these signed copies are kept on record.
The intent of this Code of Conduct is to set a standard for governance within Western Care Association. The objectives of having this code are to set out an agreed set of principles, the promotion and maintenance of confidence and trust and the prevention of development or acceptance of unethical practices.
As a Director of Western Care Association, I have a legal responsibility to act in the best interests of the organisation. Abiding by this Code of Conduct and the Governance Code for non-profit organisations describes how I will do that. If any of these commitments cause me to come in conflict with my legal obligations then these latter will take precedence.
As a board member of Western Care Association I promise to abide by the fundamental values that underpin all the activities of our organisation.
Everything Western Care Association does will be able to stand the test of scrutiny by members of the public, the media, members, beneficiaries, stakeholders and the regulatory authorities.
Integrity and Honesty
These will be the hallmarks of all conduct within Western Care Association, particularly when dealing with colleagues (board and staff) and external individuals and agencies.
Western Care Association will strive to promote an atmosphere of openness throughout the organisation in order to promote confidence to members of the public, staff, beneficiaries and regulators and also to promote strategic and operational effectiveness.
I will support Western Care Association’s adoption of, and compliance with, the Governance Code for Community, Voluntary and Charitable organisations and its associated implementation actions.
In addition to the above I agree to the following:
Law, mission, policies
- In my role as board member I will not break the law or act against any regulation in force.
- I will support the organisation's mission and actively promote it.
- I will abide by organisational policy and procedure.
- I will seek to maintain and promote integrity, good governance, effectiveness and efficiency for the delivery of the organisation's mission.
- If I find evidence of any non-compliance with statutory obligations that apply to Western Care Association, I will bring this to the attention of fellow Board members with a view to having the matter rectified.
- I understand I can seek independent legal advice, at a reasonable cost to the Association, as set out in the relevant procedure
Conflicts of Interest
- I will always act in the best interests of the organisation.
- I will do my work in accordance with Western Care Association's "Conflict of Interest" policy and declare any conflict of interest or any such circumstance as may be viewed by others as conflicting as soon as it arises.
- I will submit to the judgement of the board and do as it requires regarding potential conflicts of interest.
Person to Person
- I will act in regard of organisational policies in my relationships with fellow board members, staff, volunteers, beneficiaries or anyone I come into contact with in my role as board member.
Guardian of the organisation's reputation
I will not speak as a board member to the media or any public forum without the prior knowledge and approval of the Chair or the Chief Executive Officer.
- When I am asked to represent the organisation, any comments I make will reflect current policy even if I do not agree with them.
- When speaking as a private citizen I will aim to uphold the reputation of the organisation and those who work and volunteer for it.
- I will respect organisational, board and individual confidentiality.
- I will take an active interest in the organisation's public image.
- I will not personally gain from my role as a board member nor will I permit others to do so as a result of my actions or negligence.
- I will document expenses and seek reimbursement according to agreed procedure.
- I will not accept gifts or hospitality without the consent of the Chair.
- I will use organisational resources responsibly, when authorised in accordance with procedure.
At Board Level
- I will embody the principles of good governance in all my actions and live up to the trust placed in me by Western Care Association.
- I will abide by the board governance procedures and practice.
- I will commit to attend all board meetings, and in the event of unavoidable inability to attend, will observe the Board Attendance Policy.
- I will strive to be familiar with all agenda items sent to me in good time and be prepared to contribute my opinions during meetings.
- I will honour the authority of the Chair.
- I will maintain a respectful attitude to the opinions of others.
- I understand that decisions will ideally be made by consensus, but may be by vote. I will consider any majority vote as a corporate decision, and will accept and support it.
- I will maintain confidentiality unless authorised to speak on matters outside board meetings.
- I commit to supporting Western Care Association's compliance with the Governance Code for Community, Voluntary and Charitable Organisations.
- I will participate in appropriate induction, training and development of board activities.
- I will support the Chief Executive Officer in his/her executive role and the Chair in his/her leadership role.
- I will visit services, in conjunction with the relevant managers, to meet with people using services, their families and staff, to ensure an effective connection between my governance role and the people using and providing services and supports.
Leaving the board
- I understand that any substantial breach of this code may result in my removal from the board ¹
- Should I wish to resign I will inform the Chair in writing, stating my reasons for resigning from the board.
- I will participate in an exit interview if requested.
In addition, I commit to the Code of Conduct which applies to all Board members of the Association and staff, as set out in the Association's policies.
Signed: ________________________ Date: ________________
Board member of Western Care Association
 The process for dealing with breaches of this Code of Conduct is that any such breaches will be reviewed by the Governance Committee for subsequent consideration and decision by the Board.
Western Care Association – Information on being a Director
Completed form to be returned to:
Chairperson, Western Care Association, John Moore Road, Castlebar,
Co. Mayo or firstname.lastname@example.org
- Western Care Association is a community and voluntary organisation committed to supporting people with disabilities to be full citizens in their communities.
- Western Care Association provides a wide range of supports and services to people with disabilities and their families on behalf of the Health services Executive, who provides the bulk of its funding.
- Western Care Association acts as a representative voice in relation to supporting people with disabilities and their families.
- Western Care Association is committed to nurturing natural and voluntary supports.
- Western Care Association networks with statutory, community and voluntary organisations to achieve its mission and purpose.
- Western Care Association provides leadership within the sector by identifying relevant new ideas and thinking; providing quality supports and services and assisting in supporting people to have full lives.
- Western Care Association is completely open – anyone or any organisation with an interest in improving the lives of people with disabilities is welcome to join as a company member.
- Western Care Association’s policy and advocacy work seeks to ensure that Government policy provides for the development of a healthy and vibrant community for people with disabilities and their families.
- Western Care Association raises additional funding through a range of fundraising initiatives.
Responsibilities of Board Member
Every board member has the following responsibilities:
- Commitment to the evolution of Western Care Association and support for its philosophy
- Attendance at Board meetings
- Shaping strategy for the development of Western Care Association
- Where necessary, deciding on strategic actions required to achieve Western Care Association’s objectives, ensuring that all activities are consistent with Western Care Association’s vision and core values
- Representing the interests of Western Care Association members. Board members are accountable to Western Care Association’s members and mission.
- Serving on Committees
- Fulfilling all the legal obligations of a member of the Board of Directors of a company limited by guarantee without a share capital.
Members serve a term of 3 years and may go forward to re-election. The Board meets at least 11 times a year and all matters discussed are treated as confidential.
The Board elects a Chairperson and Vice-Chairperson and any other officers as necessary.
Committees of the Board of Directors
- Committees can be formed based upon terms of reference agreed by board. The Committees’ existence, membership and terms of reference are reviewed annually subsequent to the election of the officers.
- Membership of a Committee ideally to be for three years to allow for continuity as well as for ‘turn over’ of members
- Membership of Committees to reflect different experiences and skills. Membership may also include non-board members, but the Chair must always be a member of the Board of Directors.
- A record is to be kept of all Committee meetings and decisions
- Each Committee is accountable to the board - each formal board meeting to have an agenda item allowing a report from each Committee
- All Committees are strictly advisory in nature
- Currently, Western Care Association has four Committees: Finance & Audit; Human Resources; Membership; Quality and Safety.
Click on the following link to view MemoandArticlesofAssociation
We are a voluntary organisation, made up of parents/family members, service users, staff, supporters and volunteers, and, in keeping with our pioneering traditions, we believe in:
- Supporting service users in making choices
- Community-based services
- Partnership with families and service users
- The essential value of the voluntary organisation
- The vital input of volunteers and friends.
- The principle of accountability.
- The unique contribution of all our staff
- Partnership, unity of purpose and mutual respect in the achievement of our aims
- Service through partnership and co-ordination with local and national organisations
- Continually learning to improve the quality of the way we do things
- The pursuit of equality of access and full service for all
Western Care Association has a wide range of policies and procedures that are used to guide our practice and to ensure that the Association is compliant with a range of obligations, as set out under various legislation and regulations. The following policies can be accessed by clicking on them:
|Code of Conduct|
List of Complaints Officers
|Referrals and Admissions|
|School Leavers Process - being updated|
|Safeguarding Vulnerable Persons|
|Western Care Association operates a NO TOLERANCE approach to any form of abuse against people using its service, as the safety and wellbeing of service users is the Association's foremost concern.
Any act of intimidation, threat of violence, act of violence or threat of any type of abuse as defined in the Safeguarding Vulnerable Persons at Risk of Abuse National Policy and Procedure will not be tolerated.
|National Safeguarding Policy for Vulnerable Adults|
|Child Protection and Welfare Policy, Procedures and Practice|
The organisation also has the following policies and procedures in place and you can get a copy of these by emailing email@example.com or phone (094) 9025133.
|Essential Policies||Supporting Practice Policies|
|Adult Safeguarding Policy/Accessible
Best Possible Health/Accessible
Child Protection Procedure/Statement
Code of Conduct /Accessible
Department Safety Statement Policy /
Dignity at Work/
Infection Control Guidelines/Accessible
Listening and Responding to People
Medication/Accessible Medication Policy
Missing Person Procedure/Accessible
Organisational Safety Statement
Personal Intimate Care/Accessible
Protected Disclosures of Information
Records Management Procedure
Data Protection Procedure
Rights/Accessible Rights Policy
Risk Management for Individuals
Regulations for Service Users' Monies
|Access to Training and
Driving for all Policy
Education for Children Policy
Empowering People Work/Accessible
End of Life Care
Falls Risk Reduction Policy
Food and Nutrition /Accessible
IP (Adults)/ (Autism)/ (Children’s Respite)
Information to Residents
Loss and Bereavement Policy
Managing and Reporting a Death
Organisation risk policy 2020b
Visitors Policy/Accessible Visitors Policy
Quality Assurance Statement
|Adverse Weather Policy
Attendance Management Policy
Completion of Payroll Returns
Employee Assistance Programme
Employment Following Retirement
Garda Vetting Procedure
Inclusive Recruitment Policy/Accessible Procedure
Lone Workers Procedure
Recognised Qualification Procedure
Replacement of Staff
Serious Assault Payment Scheme
Sick Leave Policy
Smoke Free Workplace
Staff Attendance Record
Staff Development Through Training
Time in Lieu
WCA Guidance for Trust in Care
Budget Management Philosophy
Capital Expenditure Income Regulations
Conflict of Interest Policy
Internal Audit Procedure
Payroll Systems Regulations
Petty Cash - Imprest Account Regulations
Post Opening Regulations
Regulation for Income and Receipts
Regulation for Purchasing, Goods
Regulation for Tenders and Quotations
Regulation for Travelling Expenses
Statement of Internal Financial Control